Voicemail Greeting Script Examples and Templates ================================================ Original fictional examples. Copy and adapt for your own greeting. Replace every name, date, hour, address, and promise. Confirm your service plays a tone before saying after the tone. Do not record a beep into the file. Individual work number ---------------------- Hi, you've reached Priya Shah at Harbor Drafting. I can't take your call right now. Please leave your name, your callback number, and the project you're calling about after the tone. I'll get back to you during working hours. Thank you. Editing note: This version asks for a project because the fictional employee handles several jobs. It does not need a company history, a second telephone number, or an apology repeated twice. For a personal mobile number, remove the company and project reference. If you cannot commit to a callback, replace the final promise with a simple thank-you. Small business during opening hours ----------------------------------- Thanks for calling Cedar Lane Bike Repair. We're helping riders in the workshop and can't answer right now. After the tone, please leave your name, number, and whether you're calling about a repair already with us or a new booking. We'll return your call when we're available. Thanks for your patience. Editing note: The useful distinction is an existing repair versus a new booking. It gives the person returning the call enough context without asking the caller to dictate a long description of the bicycle. Avoid saying that a team is busy with customers if this greeting also plays when the business is closed. Use a separate after-hours version. After-hours reception --------------------- You've reached Cedar Lane Bike Repair outside our opening hours. We're open Tuesday through Saturday, nine in the morning until five in the afternoon. Please leave your name, callback number, and a short message after the tone. We review messages when the workshop reopens. For current hours and booking information, visit cedar lane dot example. Thank you. Editing note: Hours, message instructions, and the next review window do different jobs here. The web address is a fictional placeholder. Delete it if the real address is hard to understand aloud or the website does not answer the caller's likely question. Add a time zone only when callers reasonably need one. Do not make the caller listen to both a full postal address and a URL. Planned temporary closure ------------------------- Thank you for calling Fieldstone Print Studio. We're closed for our annual stock check on Monday, November second, and reopen Tuesday, November third at ten in the morning. Please leave your name, number, and order reference after the tone. We'll review your message when we reopen. This greeting covers the temporary closure only. Thank you. Editing note: This is a dated operational notice, so assign someone to replace it after reopening. The sample dates are fictional planning details, not this business's real schedule. Say the month aloud; a numeric date can be ambiguous. Keep an order reference only if callers actually have one. The closure reason is optional and can be removed to shorten the greeting. Shared project mailbox ---------------------- You've reached the audio handoff mailbox for Northbank Learning. This mailbox is checked by the production team. Please leave your name, callback number, lesson title, and the version you're asking about after the tone. If the issue concerns a delivery deadline, include that date in your message. Thank you. Editing note: A shared mailbox needs ownership language. Saying that one named person will call back can become inaccurate when someone else covers the queue. This greeting asks for the lesson and version because that information distinguishes a script revision from an audio delivery question. It does not ask callers to leave passwords or private student information. Freelancer with limited phone availability ------------------------------------------ Hello, this is Ellis Moreno, independent illustrator. I can't answer the phone at the moment. Please leave your name, number, and a brief description of your enquiry after the tone. For a new commission, you can also send a brief through the contact form on ellis studio dot example. Thank you. Editing note: Here the alternate route helps a caller who needs to submit a visual brief. Use it only if the form works and someone monitors it. One alternate route is enough. Listing an email address, two social accounts, and a website can hide the message instruction. Replace the fictional identity and web address before recording. Blank template -------------- Hello, you've reached [person or business]. [Optional verified availability or reopening information.] Please leave [details needed to return this call] [after the tone, if applicable]. [Optional realistic next step.] [Optional one monitored alternate route.] Thank you. Installation checklist ---------------------- Confirm approved facts and the greeting owner. Remove all placeholders. Record and review the complete take. Follow your provider's audio requirements. Call from another phone, leave a test message, and confirm the correct mailbox receives it. Set a replacement date for temporary greetings. SCRIPT LENGTH ESTIMATES ======================= Whitespace-separated spoken words, excluding leading speaker labels. Assumed 150 words per minute. Not measured. Pauses, music, effects, turn changes, and visual action time excluded. Individual work number: 41 spoken words; 16.4 estimated seconds. Small business during opening hours: 51 spoken words; 20.4 estimated seconds. After-hours reception: 57 spoken words; 22.8 estimated seconds. Planned temporary closure: 55 spoken words; 22.0 estimated seconds. Shared project mailbox: 49 spoken words; 19.6 estimated seconds. Freelancer with limited phone availability: 51 spoken words; 20.4 estimated seconds.